Data checking and reconciliation
Find the numbers that disagree before the report is signed, not after it has been sent.
Lower risk of publishing wrong figures
Conflicts are raised up front instead of slipping through a manual review.
Much faster review
Officers focus only on what the system flags, rather than re-reading everything.
An audit trail for justification
The choice of official source is recorded together with who decided and when.
Discrepancies usually surface too late
The same indicator, two different numbers from two units. A table with no stated reporting period. A superseded document still being cited as the basis. At volume, none of this is catchable by eye.
- Figures differ between units, or between versions of the same document
- Claims with no supporting source
- Duplicate or superseded documents still being quoted
- Discovering it after the report has been issued is a serious problem
What changes after deployment
Before the draft goes for signature, the system produces a list of things to check: where the figures disagree, which sources disagree with which, and where a claim has no basis. The officer reviews a side-by-side comparison and decides which source is official. That decision is recorded, so it can be traced later.
What you gain
Help officers catch discrepancies before figures are used or a report is issued.
Types of alert
- Figures that differ between units
- Figures that differ between versions
- Data with no identified source unit
- Data with no stated reporting period
- Content with no supporting evidence
- Duplicate documents
- Documents that are superseded or not yet approved
Reconciliation mechanism
- Show side by side the sources that disagree
- Mark content that needs checking
- Compare documents criterion by criterion
- Record the officer’s verification outcome
- Keep a history of which source was accepted as official
Handling flow
- 1The system detects an inconsistency
- 2Related sources are displayed side by side
- 3An officer checks and verifies
- 4The accepted source is recorded as official
- 5The decision is logged for later traceability
Outputs
- A list of items to check
- A comparison table across sources
- The officer’s recorded conclusion
- A history of official source selections
Governance rule
The AI detects and presents inconsistencies. The responsible officer makes the final determination.
Frequently asked questions
- Does the system correct wrong figures automatically?
- No. It points out the conflict and presents the sources for comparison. Deciding which figure is official rests with the responsible officer.
- Do we need to use it together with the report consolidation product?
- Not required, but that combination works best: reconciliation runs while the draft is being produced, so discrepancies surface as early as possible.
Part of AI assistant for government agencies
See it run on your own documents
Every solution sounds good in a description. The only way to know whether this one works for you is to run it against your real documents, templates and workflows. That is exactly the kind of demo we do.
The demo is free and carries no obligation. If it turns out we are not the right fit, we will say so.